Connect the resale payout to the inventory you bought

1. Keep the purchase, sale, and payout distinct

The purchase record explains what you acquired and its actual total cost. A sale records what sold. The settlement or payout row records the cash effect, which can include fees, refunds, shipping, or later adjustments.

Before matching a row, gather the purchase identifier, relevant item or SKU, quantity, channel, sale or settlement identifier, date, and amount. Use the original records to check whether an amount is gross or already net of fees. Re-importing or deducting the same fee twice can distort the result.

• Confirm the purchase exists and the item details agree.
• Check that received and available units support the sale quantity.
• Identify whether the row is a sale, refund, or adjustment.
• Keep actual acquisition cost separate from the original forecast.

In the ResaleCraft pilot, settlements arrive through CSV import. Review the mapping and row errors first; a successful upload does not mean every row is ready to match. Check payout CSV fields and cash signs before uploading.

2. Confirm the match before accepting its consequences

A similar product name alone is not enough when the same item was bought more than once. Check the eligible purchase, identifiers, quantity, and settlement details together. Read the cash and inventory changes that the match will create.

ResaleCraft limits bulk verification to ordinary sales with one eligible purchase. The preview is a chance to confirm that these rows are straightforward. Refunds, fee adjustments, ambiguous rows, and blocked matches require individual review.

Keeping an unresolved row visible is useful: it preserves the amount and the reason you still need to investigate. When you defer review, record why and when it should return rather than hiding it indefinitely.

3. Review partial sales, refunds, and adjustments separately

Partial sales

Some units can sell while others remain. Match the sold quantity and associated payout to the correct purchase, then keep the unsold units visible. Cash received from a partial sale does not make the whole purchase complete or prove the original forecast was accurate.

Refunds and returns

A refund changes cash, but returned inventory needs its own facts. Check whether units came back and whether a previously closed outcome must reopen. Do not assume the earlier final result still describes the purchase after a refund.

Fee and payout adjustments

Review what changed and which earlier sale or purchase it belongs to. An adjustment is different from selling another unit. Preserve the earlier entry and add the correction so the history still explains the final amount.

Supplier reimbursements

A supplier repayment concerns the acquisition side of the record. Distinguish a promised reimbursement from money received, and a receipt from a later reversal. Keep the remaining cost attached to the purchase even if some units were returned or lost.

The principle is the same across these cases: confirm the money and inventory effects independently. A cash movement does not always mean a unit moved, and a unit moving does not always mean cash arrived.

4. Close the result only when cost and inventory support it

For a fully closed purchase with verified total cost, reconcile the result to matched net payouts less actual total cost. Check that the records include the relevant refunds and adjustments and that no remaining inventory or unresolved cost is being mistaken for a completed outcome.

Then compare that result with the saved buying estimate. Useful questions are concrete: Did the sale price differ? Were fees or shipping higher? Did cash take longer to return? Did fewer units arrive than expected? Keep the answers attached to the purchase rather than rewriting the original forecast.

ResaleCraft includes only fully closed purchases with verified total cost in estimate-accuracy summaries. Results remain descriptive; they do not automatically recalibrate future forecasts.

A final review checklist

• The payout belongs to the intended purchase.
• The sold quantity and remaining inventory agree.
• Refunds and adjustments have been reviewed.
• Actual total acquisition cost is confirmed.
• The purchase is truly closed before being treated as completed evidence.

Start earlier in the record with the inventory buying checklist, or see how the full ResaleCraft workflow connects these stages. The current pilot focuses on operational purchase and payout review; it does not replace a general accounting or tax system.